How to run a Stationary Collection Box fundraiser?

 

Corporate offices or companies that would like to participate in our fundraiser can place a stationary Collection Box on their premises. The difference between a company setting a Collection Box on its premises and a designated Collection Centre is that the Collection Centre is meant to coordinate a public charitable collection held outside. In contrast, at a corporate office, the Collection Box should be displayed next to an appropriate notice, which states the fundraiser's purpose and provides all relevant information about the collection. 

The head office of the company should send the application to hold a collection. If your department would like to participate in the fundraiser, make sure to convince your headquarters to apply, because otherwise an individual application can be denied. If you run your own business, you can use it individually, of course. 

 

The collection on the premises can be run from 10 December, until the day of the Grand Finale

 

How to go about organising a Collection Centre running a collection using Stationary Collection Boxes? 

1. Choose your Chief of Collection Centre - it doesn't have to be the head manager or owner of the business, but a trustworthy person with a stellar reputation. 

2. Make sure to read the relevant regulations and get familiar with the Notice, which should be displayed along with the Collection Box. 

3. The Chief should register in the Chief of Collection Centre Database and accept the Rules and Regulations. The Chief of the Collection Centre should fill in the application form. 

4. The Chief of the Collection Centre prints out the application form, which should be sent to the office of the Foundation. The Notice should be printed out to be displayed. 

5. The application form needs to be signed by the Chief of the Collection Centre! 

6. The application form, bearing an original signature and stamps, should be sent or personally delivered to the Foundation's office (Dominikańska 19c, 02-738 Warszawa). The deadline for submission is 20 November. 

  

So, the decision to run a Stationary Collection Box fundraiser has been made... so what now? 

You chose your Chief, and your application form has been sent to our address or delivered in-person to our office. You have read the appropriate Rules and Regulations, but if you still have some questions, don't hesitate to e-mail us! 

We reserve the right to reject your application to establish the Stationary Collection Box on your premises without stating a reason for doing so. If your application does not raise any formal concerns, we will send you the documents confirming that you have permission to hold the fundraiser. We begin the application consideration process as soon as we receive the original documents. 

The basic idea behind any collection organised in aid of the Grand Finale is that your team supports the fundraising theme set by the Foundation, but does not act on our behalf and in our name. It means that the GOCC Foundation cannot be invoiced for the costs incurred during the fundraiser unless previously agreed upon with the Foundation's accounting team. 

All activities and initiatives which take place as a part of the Grand Finale should comply with Rules and Regulations. There must not be even a shade of doubt about the transparency of your actions and the integrity of your initiative! 

 

Please remember that: 

• there are no volunteers present at this fundraiser because the Collection Box is displayed on company premises. 
• Collection Box would usually be displayed where most people have access to it (like a cash register in a shop). Each Collection Box should be displayed along with an appropriate Notice. The original document should be available at the company's headquarters. 
• The stationary Collection Box is assigned to the premises, not to a specific person, as it is during the public fundraiser when the Collection Box is marked with the volunteer's ID number. The institutions or companies, which have been granted permission to take part in the collection, can run the Stationary Collection Box fundraiser between 10 December 2023 and 28 January 2024. 
   

Financial matters: financial report of your fundraiser is an essential part of the fundraiser. 

The account of the funds raised at your Stationary Collection Box fundraiser should include: 

• List all branches/offices/premises where the collection took place and the amount of money raised at each. 
• A document stating the total amount raised by your organisation/company. Use our online Chief of the Collection Centre Database to generate this report. 
• A copy of the deposit slip for the sum stated in the account of the fundraiser. 
• The head manager or their representative is responsible for assigning the team in charge of opening the Collection Box, counting the funds, and reporting the amount raised to the Chief of the Collection Centre. The Chief of the Collection Centre should receive copies of the deposit slips and protocol from the opening of the individual Collection Boxes. 

 

 

Let's be in touch! 

Being in touch with the vast network of Collection Centres is an essential part of coordinating the entire undertaking. Each year we have more and more information to pass on to the Collection Centres! There are a lot of news and updates to share with everyone. Make sure to follow our social media and get to know our website. 

We want to let everyone know about what you do – you keep amazing us with your ingenuity and creativity to make your ideas take shape! Make sure to let us know about your plans for the collection – you have an option to create your news updates and schedule a series of events accompanying the fundraiser. 

 

Please send us an e-mail with any concerns you might have, or drop in for a chat!