Volunteers

How to become a volunteer?

26th Grand Finale will take place on Sunday, January the 14th, 2018. 

 

Would you like to take part in the organisation of the Grand Finale? Get in touch with your local Collection Centre!

 

We rely on the people working in the Collection Centre to register you in our database, and to provide you with an ID card and your Collection Box - just a w few necessities you will need to begin your adventure at the Grand Finale Fundraiser!. The Collection Centre can register a limited number of volunteers, so you need to carefully consider if you would be able to contribute to the work on the day of the Grand Finale. If you are not going to be able to devote your time on the day of the Grand Finale, don't worry. You can still help the Collection Centre organise the work before the main event - there's plenty to do before the fundraising party takes over the country. 

 

How to find your local Collection Centre?

All contact details for the established Collection Centres can be found on our website. Before reaching out to one of them, make sure to read the Volunteer's Code of Conduct, because apart from the rules which apply within a given Collection Centre, you are bound by the rules listed in this document. 

You need to note that all important decisions are made by the Chief of the Collection Centre. The Chief gets to decide about the division of responsibilities between the members of the Crew and who will join their team and will work at the Collection Centre.  

 

How to apply to become a volunteer? 

The first step would be to check online for your local Collection Centre. A list, which contains contact information, location, and the method they use to recruit volunteers. This year the Collection Centres can draft volunteers either online or on its offices

  • online recruitment - you select your local Collection Centre and fill in an application form available at wolontariusze.wosp.org.pl. If you are not 18 years old yet, you should ask your parent or a legal guardian to help you and set up an account of volunteer's guardian. 

 

IMPORTANT! Please bear in mind that setting up a volunteer's account does not mean that you can take part in the collection. You will have to pay a visit to the Collection Centre offices at the date set by the Chief of the Collection Centre in order to confirm the data you have entered into the application form. Another thing you should consider is the fact that there's a limited number of volunteer vacancies and your application can be turned down.

  •  recruitment in the Collection Centre office - our tried and tested 'analogue' volunteer recruitment method. It requires you to visit the Collection Centre in person and fill in the required forms on site. 

 

Novelty - registration using tokens! Some Collection Centres decided to use digital tokens as a volunteer recruitment method. Tokens are digital codes you receive from the Collection Centre. The volunteer coordinators often prefer to hold a meeting with applicants beforehand, in order to explain the procedures. Receiving a token means that your application has been approved and you are well on your way to collecting on the day of the Grand Finale! 

How to register using digital tokens? 

  1. Receive a digital token from the Collection Centre of your choice. A token is a string of numbers. 
  2. Register online at wolontariusze.wosp.org.pl - set up an account and add a picture. 
  3. Log into your account and enter token into the search bar. The search will bring up your Collection Centre - now it's time to apply. 
  4. Your picture quality will be verified by the staff at the Foundation. 
  5. Get in touch with the Collection Centre, so they could verify your data. 

 

These application methods are addressed to the candidate who is of age. If you are underage, your legal guardian needs to set up a separate account on our website and fill in the appropriate forms and permits. 

 Collecting for a good cause!

 

 

What are your responsibilities on the day of the Grand Finale? 

You have been registered in a Collection Centre, you have your ID badge and a properly marked and secured with a banderol, you have stocked up on little red heart stickers to hand out to people who have contributed to the cause. Obviously, you have familiarised yourself with the Volunteer's Code of Practice. You are now ready to become a part of the Great Orchestra and play your part in the Grand Finale! 

A couple of things you should remember during your day: 

  • Good practice:

You are fundraising on the day of the Grand Finale only - 14th of January 2018! Unless you are registered as a volunteer at a Fund-rasing Event, you should not be collecting on a different date than January the 14th. 

We would like to emphasise that you should remember that our volunteers do not enter private property - we don't run a door-to-door collection! You can not force anyone to support our case, and we want the day of the Grand Finale to be a day filled with joy and happiness! 

  • Be safe! 

Another important thing to bear in mind is your own safety. Ask your friends to join you, and if you are under 16 years of age, you have to be accompanied by an adult when collecting money during the Grand Finale. You need to provide your Collection Centre with your adult guardian's contact details as well and your guardian needs to create a separate account. 

Our drive is a day-long initiative, but you can take your Collection Box back to the Collection Centre at any time if you are tired, or if your Collection Box got wet or is full of money. Once back in the Collection Centre, you should make sure that the money is counted by the person responsible - the funds raised by you should be counted in your presence and the amount you have collected should be registered on a list - a ledger. Your signature on the list means that you have been informed of the amount you managed to raise and that the sum noted by on the list is confirmed by you. If your Collection Centre has your mobile phone number listed on its records you will later receive additional information about the exact sum you have collected. 

After all the formalities have been settled, you will receive a separate document listing the amount you have raised from the Chief of your Collection Centre. We call this document a collection balance sheet and it serves to acknowledge your participation in the charitable collection.  Due to a number of people who volunteer with us, we are unable to send additional confirmations of voluntary service. 

 

We love our team of volunteers!

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